Experimental theater Hall Rules of using the Hall

Purpose:
1.1. The national theater of the Bangladesh Shilpakala Academy was built to fulfill the following purpose
1.1.1. Overall encouragement, advancement, development and expansion of drama
1.1.2. To lay ground for perfect drama performance
1.1.3. To ensure physical infrastructure for staging theater of appropriate facilities for the drama workers
1.1.4. To encourage more theater performance for the drama artist and workers
1.1.5. To gradually establish drama work as a productive vocation and to promote drama of Bangladesh to an international height
1.1.6. To ensure sharing of knowledge and experiences of the public and private university students of drama
1.1.7. To establish a centre for exchange of views for all drama artists and drama works at the national level
1.1.8. To enhance drama as an art for all the drama lovers and workers to reach the cherished goal on drama
1.1.9. To fulfill the cherished dream of al drama workers by setting a stage with all modern amenities for drama in the country.

2. Policy
2.1. The experimental theater Hall may be used for staging drama, training on theater, workshop on drama, musical drama, dance drama, mime performance or for performance of audio drama.  The hall can also be used for recitation show or performance related to audio drama as well.
2.2 The Experimental theater hall will not mean the main theater hall having main national theater hall of 750-seat, or Academy or the premise of the Theater complex or any other rooms place or space.
2.3. The experimental theater hall can be used for the three following purposes of staging dramas, which can be used according to the need of the drama or as needed by the authorities staging the drama.
3.2.1. Proscenium stage
3.2.2. Arena stage
3.2.3. Side stage
2.4. As a matter of general term the Bangladesh Shilpakala Academy can use the experimental theater hall 7 in a month. For rest of the days the other theater groups can will be allowed to use the facilities. However, programs of Academy Drama festivals or the drama workers will get the importance and priority.   During those days which are reserved for use of the Academy, and not in use, the Director General can allocate those days for use by other drama group’s use or performance on the basis of priority. This policy will not be applicable for the cultural troops from friendly countries visiting Bangladesh.
2.5. Except the Academy the groups willing to use the hall for experimental drama production will get the priority.
2.6. Dramas having the spirit contrary to the freedom fight, or which can hurt the religious sentiments of the people, or content having sick culture will not be allowed to use the hall.
2.7. Drama having cheap entertainment value will not be allowed to be staged at the hall.
2.8. For a new production the drama group will be allowed to use the hall for two consecutive days (four shows having mornings and evening shift in each day).
2.9. A committee constituted by the Director General will recommend for permission to use the hall. Based on the recommendations of the said committee, the Director General will finally allow using the hall to the concern group.

3. Tariff rate for the Experimental Hall:
3.1. For each show in the experimental hall the rent to be paid is Tk 4000 (Taka Four thousand) only which include the following: the hall rent of Tk 2000 (Taka Two thousand) for light and sound Tk 1000, (Taka one thousand) and for air-condition Tk 1000 (Taka One thousand).
3.2 The cost of conversion of Proscenium stage to arena stage has to be born by the party using the hall.
3.3. The party willing to use the hall will need to pay Tk 2000 (Taka Two thousand only) in favor of the Academy as caution money.
3.4. The party using the hall at regular basis will need to pay Tk 2000, one time. If the party take back the caution money and wants to use at regular basis again, it will necessitate to re deposit the caution money. A drama troop can keep the deposit that in Academy’s fund for up to two years if willing to do so. 
3.5. The rent for the rehearsal room will be Tk 100 for every hour of use. The rehearsal will not be rented out to any party for less than 2 hour and more than 4 hours duration. A fee of Tk 50 for every hour exceeding 2 hours has to be deposited with the Academy. The party which uses the hall for performance will get preference in allocation of the rehearsal rooms.
3.6. With the written consent of the Chairperson of the council of the Academy the Director General holds the discretion to let the hall use at a reduced rate or can give a full waiver in nationally special day or events.

4. Procedure for Application:
4.1. To use the Experimental hall the interested drama troops will need to apply to the Director General in prescribed form of the Academy in advance within the stipulated time.
4.2. The application should provide the following information
 
4.2.1. Name of the applicant organization, Address and telephone number
4.2.2. Name of the drama, name of the playwright, and name of the director of the drama to be staged.
4.2.3. Name of the Head of the troop, Designation, Address and telephone number of the applicant group.
4.2.4. Specific dates and shifts (Morning or evening) the party is interested to use the hall.
4.3. Once the application has been submitted to the Academy particulars can not be changed without the prior permission of the Academy.
4.4. The applicant needs to give the following undertakings:
4.4.1. That information submitted in the application is correct and true
4.4.2. The applicant will be bound to furnish any additional information beyond which is given in the application form.
4.4.3. The applicant organization will be bound to follow all the rules set forth for using the experimental hall.
4.5. The preliminary letter of allocation will be issued by the Drama and Film division of the Academy after receiving recombination of the allocation committee with permission from the Director General.
4.6. Within seven days of receipt of the letter of allocation the applicant organization will deposit the specified amount to the accounts department, in favor of the Academy by separate pay order or in cash for rent and security deposit. If the allottee fails to deposit the specified amount within specified time the tentative allocation may not remain reserved for the applicant party.
4.7. The Drama and Film division will issue the final permission to use the Experimental hall upon receipt of hall rent and security deposit where applicable within specific time.
4.8. The applicant organization will not be allowed to use the hall before it is issued with final permission.
4.9. The organization booked the hall may apply to shift the date of use seven days prior of date allotted, and permission may be given to the party provided that the hall is free on the date applied for.
4.10. 10% before three days, 25% for 2 days, 75% before one and 100% of the day of show will be forfeited if the allocated party cancels the booking.
4.11. The hall booked by one organization can not be used by any other organization.
4.12. In case of any disaster, political or social unrest, any event beyond control of the allottee organization, happens on the day where the performance could not be possible, the hall is booked for, the rent will be refunded to the party or an alternative day can be allotted to the party provided that the day is not pre occupied.
4.13. If no damage caused by the party to the hall or the Academy, the security deposit will be refunded to the party within seven days of receipt of the application by the Academy.
4.14. The allottee organization will need permission from the drama and film division of the Shilpakala Academy if it needs to bring any thing special except costume, props etc, and it will also need the gate pass issued by the authority when taking those things out of the academy compound.
4.15. This rule will go in force from the day of use of the hall.
4.16. Any important which is not yet included in this policy document can be incorporated at a later date with the permission of the council of the Academy.